Archive

You are currently browsing the Presentation Speaker blog archives for April, 2008.

Apr

9

The Danger of the Wrong “You”

By admin

 

One seemingly obvious aspect of the WIIFY principle that proves to be a stumbling block for many business people is the danger of the wrong “you.” Let me demonstrate:

One of my clients (I’ll call him Mark) was the CEO of a company that manufactured dental instruments, wonderful tools of exceptional quality and precision to perform root canal procedures. Mark’s prior experience had been as a top salesman for another dental instrument company. Now, as CEO, Mark was preparing to take his new company public. I was coaching him through a rehearsal of his IPO road show by role-playing, as I usually do, a high-powered fund manager at Fidelity.

Mark eloquently presented the strengths of his company, focusing in particular on the high quality of their products. As an example, he described the special features of the new dental instrument his company had developed. Mark held up the actual instrument, looked at me, and said, “With this instrument, you can do better root canal procedures, more quickly and with less pain.”

I stopped him. “That’s fine,” I said. “But I’m an investor, remember? I don’t do root canals!”

“Hmm,” said Mark. He smiled, thought for a moment, then held up the instrument again and said, “So you can see that the tens of thousands of endodontists across this country and thousands more around the world who want to do better root canals need instruments like this one, and they’ll have to buy them from us!”

Now that’s the correct you!

You can see Mark’s problem: In trying to formulate the WIIFY, he’d lost sight of his audience, the “you” of the question “What’s in it for you?” Instead, he devised a WIIFY that referred to the ultimate end-user of his product, the endodontists, to whom he’d previously been selling. To hone his appeal to the investors who were now his audience, it was necessary for Mark to carefully focus on their concerns, which related to the size of the market for his instruments.

Can you get away with the wrong you? Will your audience be able to translate the benefit to another party into terms that are meaningful for to them? Of course they can. But if they do, they will have to make a split-second interpolation to adjust to the correct you. During that interval, they will may stop listening to you and start thinking.

Don’t make them think!

Consider those words as a guideline for Audience Advocacy. Make it easy for your audience to follow, and the audience will follow your lead.

Make it easy for your audience to follow, and the audience will follow your lead.

Suppose the audience does make the leap themselves, translating the WIIFY into terms that are meaningful to them? In Mark’s case, he would still be missing a golden opportunity to manage his audience’s mind to Point B.

This problem of the wrong you is a surprisingly common one. Many of us in business have to sell ourselves and our stories to multiple constituencies, each with different biases, goals, preferences, interests, and needs. It’s easy to lose sight of today’s audience and address another’s WIIFY.

Here’s another example of the problem of the wrong you:

Reed Hastings is the CEO of Netflix, an online DVD subscription company that went public in the spring of 2002. I worked with Reed back in 1996, when he headed another company called Pure/Atria Software. At that time, I taught Reed, as I do all my clients, the subtle but important difference of addressing the correct you. Nonetheless, when Reed emailed me the draft of his road show for Netflix, one of the first slides in the presentation described his core business as shown in Figure 1.

Figure 1. Netflix business description slide, first draft.

graphics/02fig01.gif

When Reed arrived for our coaching session, I assumed my usual role as a potential investor in Netflix’s stock offering. I said, “Reed, this presentation makes me really eager to sign up and become a loyal subscriber of Netflix … but you didn’t come here today to get me to subscribe. That can be handled by your sales force.”

Reed smiled, and said, “What are you suggesting?”

On the computer, I revised Reed’s slide to read as it does in Figure 2.

Figure 2. Netflix business description slide, second draft.

graphics/02fig02.gif

Suddenly, the entire frame of reference changed from the attractiveness of Netflix’s consumer offering to how large the market opportunity was … a much more important consideration for Reed’s investor audience.

Reed smiled broadly and said, “How about tens of millions of movie lovers?”

“Great!” I concurred. “How about, ‘tens of millions … in the U.S. alone?’”

Reed accepted the revision, polished his presentation, and then left to begin his IPO road show. One month later, when Netflix went public, they offered 5.5 million shares for sale. They received orders for 50 million shares: oversubscribed by nearly ten times.

On their own, the members of the investor audience could have readily deduced that “All the DVDs You Want” really referred to the many millions of potential Netflix customers, but then the audience would have been doing the work for themselves. By providing the logic for them, Reed led them to a conclusion, and, in doing so, built their confidence. Reed seized his opportunity.

Never take the “you” in the WIIFY for granted. It’s always necessary to give deliberate thought to who your audience is and what they want. If your WIIFY is designed for the wrong ears, it can fall flat.

Also note this: The problem of the wrong you is a major reason to resist the temptation to create a generic presentation about yourself, your company, or your products. The generic presentation, or “the company pitch,” as it is frequently called, assumes that the same presentation can be used with few or no changes for a variety of audiences. The same story that excites and inspires your own employees may bore your customers and actually alienate and anger your suppliers, or vice versa. The same story that persuades technical customers to buy your product may confound your potential investors.

A perfect case in point comes from Alex Naqvi, the CEO of Luminous Networks, whom we met in the previous chapter. Luminous, which had started in business in 1998, planned to eventually to go public, but given the challenging market conditions in 2001, Alex and his team decided to take their show on the private, rather than the public, road to seek additional financing.

Before we presented to the investors, we also did due diligence on them and their professional backgrounds. If they were from the technology industry or had worked for one of the carriers, I would tell the story differently; I’d use technology buzzwords that I knew they would understand. But if the investors had formerly been investment bankers, I’d explain our business differently. The key is that everyone in the audience should be able to relate to what I’m talking about.

We did a total of about 60 presentations. It was a very tough environment, a poor financial market. But in the end, the presentation helped us raise the money we needed … 80 million dollars. When I tell people about it, they don’t believe that we were able to achieve that given the tough climate we were operating in.

Technorati Tags: ,

Apr

8

“What’s In It For You” Trigger

By admin

 

In addition to these grand WIIFYs, there will usually be many smaller WIIFYs, more specific, but still significant audience benefits that give meaning to each element in your presentation. In fact, every element in your persuasive presentation must be clearly linked to a WIIFY.

In my programs, I use six phrases I call WIIFY triggers. They’re designed to remind presenters about the necessity of linking every element of their presentation to a clear audience benefit, or in other words, a WIIFY. During the final run-throughs of presentations I’ve helped develop, whenever I hear an idea, fact, story, or detail without a clear audience benefit, I interrupt to call out one of these WIIFY triggers:

Read more »

Apr

7

What’s In It For You?

By admin

 

The key building block for Audience Advocacy, and a way to focus on benefits rather than features, is to constantly ask the key question: What’s in it for you? It’s based on the more common axiom, “What’s in it for me?”, but I’ve shifted it the ultimate word to “you” deliberately, to shift the focus from you to your audience. This shift emphasizes the ultimate need for all communicators to be focused outward, on the needs of their audience (”you”), rather than on their own needs (”me”). This is the essence of Audience Advocacy in action.

Read more »

Apr

2

The Week Before: Researching the Topic

By admin

At the beginning of your week, get a good overview of your topic. Find the key information available in books, magazines, newspaper, and online articles and draw out the items that are recent, relevant, and interesting to your prospective listeners.

Investigate whether the information you find is the best data available, or whether you will need to subscribe to several publications online that give you a broader selection and more details. Helpful research sites include questia.com, forbes.com, hoovers.com, or any other database or publication that hosts information on your topic.

A quick search on Google can give you an idea of what’s out there on your topic. Be careful, though: A search on a fairly general term like “investing for retirement,” for example, will generate over 48 million results. That’s a lot of needles to sift through to find the one most appropriate for your talk. The more specific your search terms are, the more relevant the search results will be.
Read more »

Apr

1

The Audience: The Only Reason You’re Talking

By admin

If there were no audience, you would have no reason to give a talk in the first place. They are your most important element to consider during this week prior to your talk.

And with this critically important focus firmly in mind, one of the first questions ask to yourself is: “Why am I giving a talk, speech, or presentation to this particular audience in the first place?”

Is your goal to entertain your listeners and provide comic relief? Are you informing them of important changes or developments? Are you giving people instructions on how to do something better or differently? Or is your objective to change their minds on an issue that is important to you? Are you looking to persuade them to agree with your point of view?
Read more »

Apr

1

Spotlight on the Audience

By admin

In preparing for your talk, you and the audience are an idea that is “joined at the hip.” During this week, you’ll contemplate how much or how little time you have left to prepare, what information and materials you need to gather and from where, and how you’re going to sift through it all while editing it for clarity and structuring it for a logical flow. The most important questions to ask yourself, however, are: What exactly is my objective in giving this talk to this particular audience in the first place? What need of mine am I meeting in talking to these people a week from now? And how can I match my need with the needs of my audience?

Let’s look at the example of Michael, a start-up entrepreneur who is seeking funding for his new business idea:
Read more »